Administration

Synthesized 2026-05-06 from 71 docs across ~/trc-drive-exec/Administration/, Business/, Meeting Notes/, Miscellaneous/, Training Videos/, plus root-level loose docs.

Overview

TRC's administration spans five domains: (1) org structure and role definitions for management staff, (2) independent contractor management — agreements, time tracking, and payment — for 50+ audio/video/lighting contractors, (3) business formation, licensing, and legal entity records, (4) marketing and growth strategy, and (5) facilities, equipment purchasing, and operational logistics. The company is operated as Tiny Room Studios LLC (DBA: The Recording Club by Tiny Room Studios), with a related nonprofit, Tiny Room Gives Inc. All administrative docs center on the 1660 9th St, Santa Monica CA facility.

Org Chart & Roles

Current Management Team (as of Dec 2025 / early 2026 update)

Key principle: Each manager is the "last point of failure" for their domain. Delegation is permitted, but accountability is not transferrable.

At-a-Glance Ownership

• Studio Operations & Documentation: Ari
• Engineering & Technical Systems: Alex
• Facilities, Inventory & Finance: Miles
• Membership, Events & Revenue: Jacob
• Systems, AI, Marketing & Culture: Veronia

Former/Archived Roles

Prior documentation references COO, CBO, CMO, and Engineering Manager as job titles — these were earlier organizational structures. Current staff hold Director-level titles. Rachel was a prior Studio Manager whose responsibilities were transitioned to Gabe Harrison (former contractor), then redistributed to current managers.

Source: Administration/TRC Roles and Responsibilities - Dec 16 Update.docx (mtime 2026-03-17), Administration/TRC_Management_Team_Detailed.docx (mtime 2025-11-27)

Hiring & Offer Letters

Alex Schindler — Engineering Director (Full-Time Employee)

• Offer date: Jan 3, 2026; Start date: Feb 1, 2026
• Status: Exempt, full-time, at-will
• Title: Engineering Director (Lead Engineer)
• Compensation: $70,304/year, biweekly payroll
• Benefits: No medical or 401(k) currently; floating holiday day beyond standard holiday schedule; standard PTO per Employee Manual
• Notice: Company requests 30 days written notice on resignation
• Outside work: Permitted in year 1 if disclosed in writing and non-conflicting
• IP: All work product created during employment is work-made-for-hire, sole property of TRC
• Confidentiality: Extensive confidentiality provisions covering client session files, signal chains, templates, presets, client preferences, and business information. Obligations survive termination.
• Cause for termination: felony conviction, fraud, gross misconduct, or willful failure to perform after written notice
• Signed by: Greg Spero (CEO) and Alexander Hains Schindler

Source: Administration/Copy of Alex Offer letter - 1-3-26.docx (mtime 2026-01-30)

Independent Contractor Agreements

Standard IC Agreement (TRC Form)

Two versions exist — IC Agreement - TRC Form.docx (Aug 2025, blank template) and Engineer IC Agreement - TRC Form.docx (Apr 2026, most recent). Both are substantively identical with these key terms:

• Party: Tiny Room Studios LLC ("Client") + named Contractor
• Governing law: California
• Payment: Per invoice; invoices to info@therecording.club; payment terms stated on signature page
• Termination: Client may terminate without cause; pays through termination date only
• IC Status: Contractor is not an employee; responsible for own taxes; receives IRS 1099 at year-end
• Non-circumvention: Contractor may not work directly with TRC-introduced clients/members for 1 year post-termination without written consent
• Confidentiality: Perpetual; covers all business, member, and client information
• Indemnity: Mutual, for grossly negligent or willful acts

Most recent executed form: April 14, 2026 — Keali'i Clapprood, social media / session content duties. Rate: $20/hr.

Source: Administration/Independent Contractors/Engineer IC Agreement - TRC Form.docx (mtime 2026-04-15), Administration/Independent Contractors/IC Agreement - TRC Form.docx (mtime 2025-08-19)

Engineer IC Agreement — Alex Schindler (Specific Execution)

A version specifically executed for Alex Schindler exists at Engineer IC Agreement- Schindler.docx and Copy of Engineer IC - Alex Schindler.docx. These predate his offer letter (signed Aug 2025), covering his time as a contractor prior to becoming a full-time employee.

Source: Administration/Independent Contractors/Engineer IC Agreement- Schindler.docx (mtime 2025-08-23)

Gabriel Harrison — Studio Manager Contractor

• Agreement signed: January 13, 2025
• Effective date: January 7, 2025
• Term: 90-day auto-renewing periods up to 1 year; 1-month notice to terminate; can terminate for Cause immediately
• Fee: $2,000/month; TRC paid initial airfare to relocate to LA
• Equity option: Contractor may elect (before 1-year anniversary) to either:
  • Accrue 1,370 profit units/month (vest after 1 full year), OR
  • Accrue $1,200/month in credit toward lifetime TRC membership (guaranteed price $20,000; credit never expires)
• Scope: AI/tech strategy, data/spreadsheet support, social media, trade program management, intern program, events, facilities maintenance, CEO time-leverage tasks
• Notable: Agreement includes a §1542 California Civil Code release of all prior employment-related claims
• Release: Contractor acknowledges never having been in an employment relationship with TRC and waives all prior wage/hour/benefit claims

Source: Administration/Independent Contractors/gabriel-harrison-tiny-room-studios-contractor-contract-final-signed-by-both-parties-2025-01-13.pdf (mtime 2025-01-15)

Thai Long Ly — Audio Installation Consulting Agreement

• Agreement date: August 15, 2024 (DocuSign executed Aug 20, 2024)
• Scope: Design, order, implement, install, and test all audio systems; train engineers; complete when all gear is fully connected and working
• Payment:
  • 9, 000cash(4,500 on execution, $4,500 on completion)
  • $17,000 in profits units in Tiny Room Studios LLC (vest on completion of work)
  • Free basic TRC membership (no monthly dues) in perpetuity (subject to termination after year 1 for policy violations)
  • First-call engineer on TRC's roster (subject to client preference)
  • Honorary management team member
• No-conflict provision: Contractor may not profit on gear sold to TRC without written approval from CEO
• Original address on agreement: 6819 West Boulevard, Inglewood, CA (prior TRC location)

Source: Administration/Independent Contractors/Consulting Agreement - Thai Long Ly - signed.pdf (mtime 2025-01-15)

Eric Lloyd — Facilities/Maintenance IC Agreement

• Agreement date: 2026 (exact date blank on template)
• Scope: Carpentry, electrical coordination, plumbing coordination, equipment mounting, room improvements, general facilities projects
• Rate: $40/hr
• Guaranteed minimum: 30 hours/month available, but contractor must propose and receive written approval for projects to access those hours
• Mandatory process: Written Project Proposal → Manager written approval → Scheduling confirmation → Daily Completion Report after each workday
• Non-billable time: Reviewing project list, writing estimates, planning, ordering materials (unless approved as standalone session)
• Invoicing: Monthly, must cite approved Project Proposal reference

Source: Administration/Independent Contractors/Independent Contractor Services Agreement.docx (mtime 2026-01-13)

Musical Director (MD) / Production Mentor Contractor Agreements

Two near-identical agreements for contracted Musical Directors and Production Mentors:

• TRC takes no commission/margin on transactions between client and band/mentor
• All written communications must CC a TRC team member and Greg Spero
• All monetary exchanges (invoices, tips, stipends) must be reported to info@therecording.club
• Any additional services with TRC clients fall under this agreement
• Mentorship sessions expected to take place at TRC; if elsewhere, TRC must be informed in advance
• Changes to existing agreements require TRC approval

Source: Administration/MD Contractor Agreement.docx (mtime 2026-01-16), Administration/Production Mentor Contractor Agreement.docx (mtime 2026-01-16)

W-9 / Tax Document Storage

W-9s for audio and video engineers are stored on the HR Drive (not in the main Google Drive). The doc W-9s stored on HR Drive.docx is a brief note confirming this.

Source: Administration/Independent Contractors/W-9s stored on HR Drive.docx (mtime 2025-05-16)

ACH Payment Authorization Form

A standard ACH form exists for contractor direct deposit setup.

Source: Administration/Independent Contractors/ACH Payment Authorization Form.pdf (mtime 2025-01-23)

Contractor Roster

The TRC Contractors.xlsx (updated April 25, 2026) is the master contractor call list. Contractors are ranked by call priority within each discipline. Key contractors and rates:

Audio Engineers:

Video Engineers:

Lighting:

Studio Assistants / Directors:

• Ari Brelig — Studio Director / High Lord Emperor
• Alexiss (Lexx) Lloyd — Studio Assistant + bartending
• Anddy Chuta — Studio Assistant
• Charles White — Studio Assistant
• Gabriel Harrison — (former Studio Manager contractor)

Other Vendors:

• Music Teacher: Michael Mosbeck (818) 632-0619
• Bartenders: LaKisha DuCreay (info@lacreays.com), Jackson Moore
• Chefs: Chef Dee & James Boyd (iamjamesboyd@aol.com), Korrah's Kitchen, The Aisha Life
• Valet: Jay Mohadi @ United Valet Parking (310) 642-7740
• HVAC: Harry Irvine / California Air Conditioning (310-505-5700), Juan Carlos Reyes (818-726-7599)
• Alcohol Sponsor: Amy Jo @ Wilde (312-316-7437)
• City: Phil McIvor, Public Works, Santa Monica (424-744-0825)
• Organ Tech: Bill Axman

Source: Administration/TRC Contractors.xlsx (mtime 2026-04-25)

Contractor Time Tracking

Individual Google Sheets work logs exist for each contractor. Each log captures: session date, session name, planned start/end, paid or shadowing, prep received, Greg approval, actual time in/out, hourly rate, total $, date paid, and follow-up notes.

Active work logs on file (as of this bundle): Andre, Jolby, John R., Jake, Arthur, Jesse, Skyler, Devin, Josh, Michael Street, Alex S., Andy, Corey W., Vivian Kuczynski, Ash, Ann Yao, Ilsa, Eric L., Keith, Maja, Hritik, Ava, Lorenzo, Gabe, Ari

A Master Work Log exists in addition to individual sheets.

Work log email template: Contractors receive a link to their individual log after their first session. They must fill out everything except "Greg Approved" and "Date Paid" within the same day, ideally before leaving the studio. Invoices processed up to 1 week of sessions at a time.

Source: Administration/Independent Contractors/Independent Contractor Time Log Sheets/ (multiple files), Administration/Independent Contractors/Contract Engineer Work Log Email Template.docx (mtime 2025-08-22)

Member Onboarding & Credit Tracking

Process (current version):

1. Find new member in Stripe
2. Create subscription: find/add customer → find/add product → set end date (first of next month) → create new phase (remove old product, add appropriate Club Membership tier) → reset billing cycle → save → send invoice (payment due within 7 days)
3. Add member to Membership CRM & Credit Tracking master sheet: name, email, start date, phone, level, notes
4. Create individual member tab in the sheet; link back to master page
5. Prorate first month: (days remaining in month) × (monthly rate ÷ days in month)
6. Add email/name to Mailchimp → tag "TRC Members" → duplicate and send Welcome Email
7. Add phone to WhatsApp members group
8. Jacob personally sends welcome email

Credit tracking: Sessions logged in Members Studio Log; credits updated in individual CRM tab. Credits in description, updated via drag-down formula for remaining balance.

Source: Meeting Notes /Onboarding Members/Credit Tracking.docx (mtime 2026-03-14)

Meeting Cadence & Notes

Feb 13, 2026 — Jacob & Veronia Strategy Meeting

Key decisions from the most recent documented meeting:

• Follow-up system overload: Automatic scheduler generating 2,996 overdue follow-ups; reconfigured to notify only for manually scheduled follow-ups. Emails route to Jacob and Veronia until fixed.
• Session booking reform: Context field in booking form to be made mandatory (written special request + select-option fields). Reduces reactive staff outreach.
• Splice partnership: Jacob managing as test case for transitioning Greg out of partnership logistics. Proposed $2,000/month custom membership tier + co-branded demo activation.
• AI Room concept: AI creative platforms integrated into studio; Splice positioned as anchor partner ("conscious AI within music").
• Open House — March 6, 2026: Pilot full-day open house (noon–midnight). Incentive: waived initiation fee for day-of sign-ups. Pre-registration via custom sign-up link generating QR code for check-in. Monthly cadence if pilot succeeds.
• Marketing strategy doc: Veronia to complete by end of day (became the Marketing Strategy - 2026.docx).

Jan 22, 2025 — Sput Session Planning Notes

Event planning meeting for a hosted session with external artist "Sput":

• 21+ event (exceptions pre-approved)
• Sput provides and serves all alcohol; TRC sources security (reimbursed)
• Door check-in via web portal only (no cash), Jacob as secondary check-in
• 50/50 profit split with Sput after hard costs (food, security, engineering, personnel)
• Artists: Kenyon Dixon, Keyon Harrold, Aria Logie, Sarah + house band
• Recording Room closed (stanchion); 2 audio + 1 video engineer
• Liability waiver required for all attendees

Source: Meeting Notes /Onboarding Members/Credit Tracking.docx (mtime 2026-03-14), Marketing Strategy - 2026.docx (mtime 2026-02-14), Meeting Notes /Sput Meeting Notes.docx (mtime 2025-01-22)

Job Descriptions

Engineering Director (Alex Schindler)

Core ownership: All audio quality, engineering standards, plug-and-play studio usability.

• Runs all audio systems across TRC (design, maintenance, upgrades, documentation)
• Engineering quality control; lead engineer on key sessions
• Plug-and-play studio experience: templates (Ableton/Logic/Pro Tools) in every room, startup procedures, cable systems, Alexa wifi-plug control
• Audio post-production as a revenue stream
• AI Voiceover production quality
• Specific projects: Rebuild Lounge audio system; Rehearsal Room plug-and-play redesign; Podcast Room AppleScript startup automation
• Piano tuning: Yoshie first-call; Live Room monthly, Recording Room quarterly
• Accountability addendum: Final owner for all engineering outcomes; must escalate same-day if member session impacted; permanent fixes required for any recurring issue

Source: Administration/Copy of Alex Offer letter - 1-3-26.docx Exhibit A (mtime 2026-01-30)

Studio Manager / COO (archived, Gabe Harrison-era)

Full operations oversight: engineers, daily ops, equipment, scheduling, bookings, IT, member experience, SOPs, quality control, facility management (cleaning, stocking, maintenance, utilities, vendors, health/safety, waste, improvements, inventory, signage), security (access control, cameras, incident response), front desk, kitchen, wellness, intern program, trade program. This role was a contractor role (Gabe Harrison) now distributed across current directors.

Source: Administration/TRC Job Descriptions/Gabe Job Description - Studio Manager Plus Plus.docx (mtime 2025-01-15), Administration/TRC Job Descriptions/Studio Manager Job Description.docx (mtime 2025-01-14)

Chief Membership Officer / Membership Director (Jacob)

Member services, onboarding, CRM, marketing and social media, branding, website, sales, events, wellness integration, merchandise, sponsorships.

• Booking pipeline: Client books → Jacob records all details within 72 hours → sends to Ari (CC info@) → Ari hires contractors within 48 hours

Source: Administration/TRC Job Descriptions/Jacob: Membership and Client Coordinator Job Description (editable 2025).docx (mtime 2025-01-31), Administration/TRC Job Descriptions/CMO Job Description.docx (mtime 2024-12-07)

Studio Concierge / Client Services Coordinator

Front desk, member check-ins/check-outs, facilities checklists, event support, booking management, administrative support to Studio Manager.

Source: Administration/TRC Job Descriptions/Studio Concierge- Membership and Client Coordinator Job Description.docx (mtime 2024-12-07)

Chief Business Officer (CBO) (archived)

SOPs, sales, marketing, member experience, front of house, HR, payroll, project management, CRM.

Source: Administration/TRC Job Descriptions/CBO Job Description.docx (mtime 2024-12-04)

Engineering Manager (archived)

Audio engineering, system management, lighting & video, studio maintenance/reset, project coordination. Reports to COO.

Source: Administration/TRC Job Descriptions/Engineering Manager Job Description.docx (mtime 2024-10-15)

Improvements & Strategy Docs

Marketing Strategy — 2026

Current state (as of Feb 2026): 76 active members; target 150–200; 3,000+ CRM pipeline; 600+ monthly in-building event leads.

Marketing model — 3 layers:

1. Awareness (cultural authority): TikTok, Instagram Reels, YouTube Shorts — BTS, event energy, member collabs, lifestyle content. Targets: 10–20K TikTok followers, 8K→15K Instagram followers (5–7% engagement), 15–20% YouTube watch time growth.
2. Consideration (community density): Instagram feed, YouTube long-form, email — member spotlights, testimonials, event recaps, micro-documentaries.
3. Conversion (open house model): Monthly "Private Creative Preview" open houses (100–200 attendees), structured welcome, curated tours, member testimonials, 72-hour decision window, initiation fee waiver for day-of sign-ups. Projected 12 new members/month → reach 150 members in ~6 months.

Paid media budget: $1,000/month — $400 retargeting (Meta + Google Display), $300 TikTok boost, $200 geo awareness (NY + London), $100 Google Search.

Revenue model supported:

• 150 members × $450/month = $67,500/month recurring
• Sponsorships: target 1 per week at $10–15K → $40–60K/month potential
• AI training partnerships as long-term upside

Expansion: Demand validation for NY and London pre-physical expansion (geo-targeted campaigns, RSVP geography tracking).

Source: Marketing Strategy - 2026.docx (mtime 2026-02-14)

BIG BUSINESS MODE (Jan 2026)

Brief reference doc consolidating TRC's legal entity information (see Key Facts below).

Source: Business/BIG BUSINESS MODE .docx (mtime 2026-01-06)

IMPROVEMENTS PROPOSAL (Aug 2025)

Formal engineer-authored proposal covering:

High priority:

• Replace Antelope Orion 32+ Gen 4 interfaces with UAD Apollo 16 in Mixing/Live Room (Orion has consistent driver, connectivity, crackling, and software instability issues; many suppliers have dropped Antelope permanently). Estimated cost: ~1, 500/unitused; Orionresale 2,000/unit.
• Fix Mixing Room subwoofer (broken; underpowered for space). Proposed replacement: Klipsch RP-1600SW.
• Acoustic treatment for Mixing Room (currently "acoustically dead" without diffusion/baffling). Vendor: Sense and Sound Acoustics (local; has worked with Spotify Studios). Need consultation and quote.
• Trident routing fix: isolation booth currently hard-patched through compressors before board — proposed hardwiring directly to board with compressors as inserts.
• Replace Trinnov monitor switcher with physical monitor switcher (Trinnov = additional point of failure, not plug-and-play).

Recording Room: Replace compressor (options: LA2A, TubeTech CL1B, 1176, Distressor); add Nectar CS-12 panorama DAW controller; rewire for better connectivity.

Rehearsal Room overhaul: Replace M32 console with rack-mounted M32 Core + iPad; replace speakers with monitoring-appropriate units; clean patch bay in isolation booth; replace IEM system with Hearback systems already on hand; add diffusion (currently over-dampened).

General: LED wall storage box + curtain cover; gobo and portable baffling for Live/Recording Rooms; back hallway locking storage cabinet; new headphone supply; booth around Live Room tech position.

Training: Mixing room minimum 2-hour training requirement for clients (room intentionally not plug-and-play for advanced users).

Source: IMPROVEMENTS PROPOSAL.docx (mtime 2025-08-06)

Master Shopping / Equipment List

Master shopping list (MASTER SHOPPING LIST - Gear/Equipment/Purchases.xlsx, Nov 2025) captures desired purchases by category. No urgency flags are consistently marked. Key items:

Microphones:

• 8× Sennheiser E604 ($135 each)
• 3× SM7B ($439 each)
• 2× Cascade Fathead ($275 each)
• 4× Sennheiser E609 ($99 each)
• 5× Sennheiser MD421 ($429 each)

Preamps:

• 2× Neve 1073 DPX ($3,450 each)
• 5× API 512c ($750 each)
• 3× API 505 DI ($595 each)
• 3× Cloudlifter CL-1

Compressors:

• 2× UA 1176 FET ($1,200 each)
• 2× Tube Tech CL1B ($4,500 each)
• 2× LA2A ($3,000 each)
• Purple Audio MC77 ($1,850)
• 2× Distressor ($1,500 each)

Speakers/Monitors:

• 2× Genelec 8331 SAM ($5,100 total)
• Vintage King Custom Twin 12" Subwoofers (TBD)

Instruments:

• Meinl Byzance Studio Select Cymbal Set ($1,649 for 5)
• Sabian HHX Legacy Cymbal Pack ($1,299 for 4)

Misc:

• Studio Desk Beat Series ($2,090)
• Behringer SM5002 Monitor Stands ($77.90) — Rehearsal Room Revamp
• ISO Acoustics ISO-130 ($114.99) — Recording Room monitor elevation
• Additional patch bay for Mixing Room pre-amp routing

Source: MASTER SHOPPING LIST - Gear/Equipment/Purchases.xlsx (mtime 2025-11-24)

AI Voiceover Cash Operations

A separate cash-tracking spreadsheet (AI VO Cash Spreadsheet.xlsx, Jan 2026) documents cash-paid voice-over talent and engineering fees during a high-volume AI VO session burst in late December 2025 – early January 2026. Key details:

• VO talent rate: Initially $50/session; raised to $80/session in early January 2026
• Referral rate: Initially $0 tracked separately; later $20/referral
• Engineers (Bijan Davis, Jean Paul Quintero, Devin O'Bannon, Skyler, Chris R., Jimmy): Paid 20–40/session in cash or Zelle
• Cash received: $4,000 total in three tranches (Dec 20–21, 2025) managed by Miles Madigan
• Managers tracking payments: Miles Madigan, Devin O'Bannon, Ari Brelig, Veronia Sobhy
• Running total disbursed: ~$4,100+ across ~50+ payees
• Bijan Davis served as a primary referral pipeline for VO talent

Source: AI VO Cash Spreadsheet.xlsx (mtime 2026-01-05)

Mailing Lists / CRM

Three Mailchimp audience exports exist (all dated March 10, 2026):

Subscribed list structure: Email Address, First Name, Last Name, Address, Phone, Birthday, Promo Code, Member Rating, Opt-in Time/IP, Confirm Time/IP, Timezone, Last Changed, LEID, EUID, Notes, Tags.

Tag taxonomy observed in unsubscribed list:

• TRC Members
• TRC Email List
• Event-specific tags (e.g., "VIP Experience Waitlist", "VIP Preview Experience 10/23/24", "The Recording Club Curated Jam with Hadrien Feraud 12/4/24", "Pizza Jam 12.15.24", "Prospective Members 10.14.24")

Scale: The subscribed list (550KB CSV) represents thousands of contacts; the 40KB unsubscribed file contains ~80–100+ rows visible in the bundle. The Feb 2026 meeting notes reference a CRM pipeline of 3,000+ and 2,996 overdue automated follow-ups.

Source: All three CSV exports (mtime 2026-03-10)

Training Materials

A training video library exists (Training Videos/Training videos.xlsx, Aug 2025) cataloging recorded instructional content:

Source: Training Videos/Training videos.xlsx (mtime 2025-08-31)

Facilities & Operational Reference

Business Hours

• Tuesday–Saturday: Noon–Midnight (Wellness class 7:30–9:00am)
• Sunday: Noon–8:00pm
• Platinum members: 24/7 booking access

Holiday Closures

• New Year's Day: Closed
• Jan 2: Open for Platinum & rental only
• Fourth of July: Open for Platinum & rental only
• Thanksgiving: Closed
• Christmas Eve (Dec 24): Close early
• Christmas: Closed

Source: Business/Holiday Closures.docx (mtime 2024-11-14), Business/Business Structure- Reference.docx (mtime 2024-12-02)

Parking Info (as of April 2025)

• Metered street parking: 10th & Colorado and west side of Colorado between 10th and Lincoln. $1.25/hr, 9-hour limit, 9am–6pm Mon–Sat (free Sundays); no parking 10am–noon Wednesdays.
• Valet service: $20/vehicle, charged to member account. Vendor: United Valet Parking (Jay Mohadi, 310-642-7740).

Source: Miscellaneous/parking_info_sheet_2025_04_17_version.docx (mtime 2025-04-17)

Membership Tiers (from Business Structure Reference)

• Initiation fee: $5,000 (waived before reaching capacity)
• Credits: Roll over up to 3 months; non-transferable; all charges billed 1st of month
• Guests: $25/day; session max 6 non-member participants; additional guests $10 with senior staff approval
• Main Room: 2-hour minimum, 10-hour max per day for members

Source: Business/Business Structure- Reference.docx (mtime 2024-12-02)

Key Facts at a Glance

Source: Business/BIG BUSINESS MODE .docx (mtime 2026-01-06), Business/business license santa monica.pdf (mtime 2025-02-24)

Open Questions / Contradictions

1. Business license expired June 30, 2025. The most recent license in file shows expiration 6/30/2025. No renewal certificate is in the bundle. Needs verification that renewal was completed.

2. Role title inconsistencies. Some docs reference COO/CBO/CMO as active roles; the Dec 2025 roles doc uses Director titles (Studio Director, Engineering Director, etc.). It's unclear if formal title changes were documented legally or just operationally renamed. The COO and CBO JDs appear in the archive folder, suggesting they were retired.

3. Ashley's role is partially defined. The Nov 2025 management team doc includes Ashley as "Studio Director (Studio Experience & Operations)" with a full mandate, but she does not appear in the Dec 2025 Roles & Responsibilities update (which lists Ari, Alex, Veronia, Miles, Jacob). Her current active status is unclear.

4. Gabe Harrison's contractor status. His contract ran from Jan 7, 2025 with auto-renewals up to 1 year. The contract expired no later than Jan 2026. No renewal or termination document is in the bundle. His work log exists. His responsibilities appear distributed to current directors.

5. Thai Long Ly's profit units and membership. The Aug 2024 agreement grants him $17,000 in profits units (vesting at completion of work) and a free-for-life basic membership. No document confirms whether the work was completed, whether units vested, or whether the free membership remains active.

6. Alex Schindler — dual IC agreements then employee offer. Two IC agreements for Schindler exist (Aug 2025), followed by an employee offer letter (Jan 2026, start Feb 2026). The IC-to-employee transition should be cleanly documented; it's unclear if the prior IC agreements were formally terminated before employment began.

7. AI VO cash accounting gap. Several payees in the AI VO Cash Spreadsheet are marked False for "Paid?" including Bijan D. (multiple entries), Jimmy, Jesús Villaseñor, and Mark R. No follow-up resolution is shown in the bundle.

8. Business license address discrepancy. The Thai Long Ly agreement lists "6819 West Boulevard, Inglewood, California" as TRC's address (the prior location); the current address is 1660 9th Street, Santa Monica. This is a historical artifact but may be relevant if the Ly agreement is ever referenced for legal purposes.

9. Synology Drive Master File List. A large file (Synology Drive Master File List.xlsx, 136KB, Nov 2025) is in the bundle but its content wasn't fully readable at this chunk size. It likely catalogs all files on TRC's Synology NAS — an important data inventory.

Sources

All 71 documents from the manifest, synthesized newest-first:

1. Administration/TRC Contractors.xlsx — 2026-04-25
2. Administration/Independent Contractors/Engineer IC Agreement - TRC Form.docx — 2026-04-15
3. Administration/TRC Job Descriptions/TRC Roles and Responsibilities - Dec 16 Update.docx — 2026-03-17
4. Meeting Notes /Onboarding Members/Credit Tracking.docx — 2026-03-14
5. nonsubscribed_email_audience_export_2f1ebcda75.csv — 2026-03-10
6. cleaned_email_audience_export_2f1ebcda75.csv — 2026-03-10
7. subscribed_email_audience_export_2f1ebcda75.csv — 2026-03-10
8. Administration/Independent Contractors/Andre Work Log.xlsx — 2026-02-18
9. Marketing Strategy - 2026.docx — 2026-02-14
10. Administration/Copy of Alex Offer letter - 1-3-26.docx — 2026-01-30
11. Administration/Production Mentor Contractor Agreement.docx — 2026-01-16
12. Administration/MD Contractor Agreement.docx — 2026-01-16
13. Administration/Independent Contractors/Independent Contractor Services Agreement.docx (Eric Lloyd) — 2026-01-13
14. Business/BIG BUSINESS MODE .docx — 2026-01-06
15. AI VO Cash Spreadsheet.xlsx — 2026-01-05
16. Administration/TRC_Management_Team_Detailed.docx — 2025-11-27
17. MASTER SHOPPING LIST - Gear/Equipment/Purchases.xlsx — 2025-11-24
18. Synology Drive Master File List.xlsx — 2025-11-15
19. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Jolby Work Log.xlsx — 2025-11-13
20. Administration/Independent Contractors/Independent Contractor Time Log Sheets/John R Work Log.xlsx — 2025-11-08
21. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Jake Work Log.xlsx — 2025-11-08
22. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Arthur Work Log.xlsx — 2025-10-20
23. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Jesse Work Log.xlsx — 2025-09-24
24. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Skyler Work Log.xlsx — 2025-09-22
25. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Master Work Log.xlsx — 2025-09-19
26. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Devin Work Log.xlsx — 2025-09-19
27. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Untitled document.docx — 2025-09-18
28. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Untitled spreadsheet.xlsx — 2025-09-18
29. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Josh Work Log.xlsx — 2025-09-11
30. Training Videos /Training videos.xlsx — 2025-08-31
31. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Michael Street Work Log.xlsx — 2025-08-26
32. Administration/Independent Contractors/Engineer IC Agreement- Schindler.docx — 2025-08-23
33. Administration/Independent Contractors/Contract Engineer Work Log Email Template.docx — 2025-08-22
34. Administration/Independent Contractors/IC Agreement - TRC Form.docx — 2025-08-19
35. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Alex S. Work Log.xlsx — 2025-08-12
36. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Andy Work Log.xlsx — 2025-08-09
37. IMPROVEMENTS PROPOSAL.docx — 2025-08-06
38. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Corey W Work Log.xlsx — 2025-08-01
39. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Vivian Kuczynski Work Log.xlsx — 2025-07-28
40. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Ash Work Log.xlsx — 2025-07-27
41. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Ann Yao Work Log.xlsx — 2025-07-26
42. Administration/Independent Contractors/Copy of Engineer IC - Alex Schindler.docx — 2025-07-11
43. Administration/Independent Contractors/Engineer IC - Anderson.docx — 2025-07-11
44. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Ilsa Work Log.xlsx — 2025-07-03
45. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Eric L Work Log.xlsx — 2025-06-19
46. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Keith Work Log.xlsx — 2025-06-12
47. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Maja Work Log.xlsx — 2025-05-19
48. Administration/Independent Contractors/W-9s stored on HR Drive.docx — 2025-05-16
49. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Hritik Work Log.xlsx — 2025-04-30
50. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Ava Work Log.xlsx — 2025-04-25
51. Miscellaneous/parking_info_sheet_2025_04_17_version.docx — 2025-04-17
52. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Lorenzo Work Log.xlsx — 2025-04-17
53. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Gabe Work Log.xlsx — 2025-04-01
54. Administration/Independent Contractors/Independent Contractor Time Log Sheets/Ari Work Log.xlsx — 2025-03-27
55. Business/business license santa monica.pdf — 2025-02-24
56. Administration/TRC Job Descriptions/Jacob: Membership and Client Coordinator Job Description (editable 2025).docx — 2025-01-31
57. Administration/TRC Job Descriptions/Membership and Client Coordinator Job Description.docx — 2025-01-29
58. Administration/Independent Contractors/ACH Payment Authorization Form.pdf — 2025-01-23
59. Meeting Notes /Sput Meeting Notes.docx — 2025-01-22
60. Administration/TRC Job Descriptions/Gabe Job Description - Studio Manager Plus Plus.docx — 2025-01-15
61. Administration/Independent Contractors/gabriel-harrison-tiny-room-studios-contractor-contract-final-signed-by-both-parties-2025-01-13.pdf — 2025-01-15
62. Administration/Independent Contractors/Consulting Agreement - Thai Long Ly - signed.pdf — 2025-01-15
63. Administration/TRC Job Descriptions/Studio Manager Job Description.docx — 2025-01-14
64. Administration/TRC Job Descriptions/Archive/COO Job Description - Gabe notes.docx — 2024-12-12
65. Administration/TRC Job Descriptions/Studio Concierge- Membership and Client Coordinator Job Description.docx — 2024-12-07
66. Administration/TRC Job Descriptions/CMO Job Description.docx — 2024-12-07
67. Administration/TRC Job Descriptions/Archive/COO Job Description.docx — 2024-12-04
68. Administration/TRC Job Descriptions/CBO Job Description.docx — 2024-12-04
69. Business/Business Structure- Reference.docx — 2024-12-02
70. Business/Holiday Closures.docx — 2024-11-14
71. Administration/TRC Job Descriptions/Engineering Manager Job Description.docx — 2024-10-15