Website & Member App

Synthesized 2026-05-06 from 3 docs in ~/trc-drive-exec/Website & Member App/.

Overview

TRC's digital presence has two layers: a public marketing website for discovery and applications, and a member-facing app/portal at app.therecording.club for booking, account management, and community. The member app is live on Render (self-hosted Node.js/React stack), with a QA checklist and active bug-fixing as of February 2026. An iOS mobile app was described as "coming soon" in early February 2026 communications to members.

Source: Member Portal & iOS App 2-8-26 update.docx (2026-02-20)

Architecture / Stack

Current (live) build

• Host: Render (https://dashboard.render.com/), preview at https://trc-lus9.onrender.com/
• Custom domain: app.therecording.club (previously also app2.therecording.club)
• Code: GitHub repo at github.com/therecordingclub/trc, branch staging; local dev via LOCAL_LAN_SETUP.md
• Backend: Node.js + Express.js
• Frontend: React.js (web); React Native specified for cross-platform mobile
• Database: PostgreSQL
• Auth: JWT-based; phone-number + SMS verification code for members
• Payments: Stripe (live key sk_live_ in production; sk_test_ for QA)
• Email: SendGrid
• SMS: Twilio
• Calendar integration: Google Calendar (studio-side event creation on booking)
• Merch: Shopify (planned/specified)
• Live streaming: YouTube Live or Twitch (specified, integration status unknown)
• Dev tooling: Claude Code in tmux sessions, permissionless mode; agent-teams experimental flag

Earlier / superseded

• Initial marketing site was a temporary Wix setup (Jan 2025) before custom portal.
• Replit was used for early app development (Sep 2025 doc); deprecated by Feb 2026 in favor of Render + GitHub workflow.
• A TRC Code Assistant GPT (chatgpt.com/g/g-68d59ff1...) was built to generate Replit prompts; marked "DON'T USE FOR NOW" as of Sep 2025.
• Thunkable, Builder.ai, Bubble.io were considered but not adopted.

Sources: Member Portal & iOS App 2-8-26 update.docx (2026-02-20); App Development; TRC Booking Portal.docx (2025-09-27)

Features

Public Website (Marketing)

Planned page structure:

• Home — TRC overview, social proof, studio showcase, CTA to join waitlist
• Studios — Photo gallery, equipment details, online booking link
• Spa & Wellness — Photo gallery, amenities menu (members-only content gated)
• About Us — Board of directors, staff bios, history
• News & Events — Event types and specific events (no dates/signups shown publicly)
• Performance Stage — Gallery, backline info, scheduling (login required to book)
• Memberships — Tier info, application link, digital brochure
• New Member Application — Online form
• Merch — Shopify-powered shop (hats, bags, guitar straps, picks, shirts, beanies)
• Media & Video, Links, Contact

Non-member flows:

• Waitlist signup: email captured immediately into sales pipeline; full application form triggers concierge follow-up by phone/email
• Studio booking inquiry: non-members directed to call; system logs anyone who clicks "Book" and alerts staff if flow not completed within 1 hour
• Guest check-in: name, phone, DL photo via iPad kiosk at entry

Source: Member Portal & iOS App 2-8-26 update.docx (2026-02-20)

Member App / Portal

Authentication

• Phone number + SMS verification code; auto-populates on mobile
• "Remember me" toggle; rate-limited login (5 attempts → 429, resets after 15 min)
• Password reset kills other active sessions

Booking System

• Room types: Live, Rehearsal, Recording, Podcast
• Flow: room → date/time (Pacific timezone) → engineer → additional staff → guests → add-ons → review → confirm
• Engineer tiers: Tier 1 ($35/hr basic), Tier 2 (market price / super-producer), own engineer, or member is engineer
• Additional staff: video (camera op, switching engineer, live stream mixer) and audio engineers — each $35/hr/person
• Guest management: first/last name + phone; $10/guest fee; remote pre-checkin option described
• Add-ons: hard drive for recording, etc.
• Suggested packages displayed contextually: 3-person podcast, live stream, band rehearsal, instrument recording
• Post-booking: upload stage plot/docs, add notes, edit/cancel
• 30-min session-end SMS: offers extension if next slot is free, wrap-up notice if not
• Booking triggers +10 loyalty points; cancel refunds credits; admin can book on behalf of members or non-members

Credits System

• Monthly credit allocation: $1,350 for member tier
• Credit cap: $4,050 for member tier
• Credits cover room cost only; engineering add-ons require card/cash
• Credits returned on cancellation

Loyalty Program

• Points awarded: +10 per booking
• Tiers (lifetime points): new_member → regular (100) → curator (300) → legend (750) → icon (1,500)
• Rewards catalog (as of Feb 2026 QA doc):
  • TRC Beanie: 450 pts
  • TRC Hat: 600 pts
  • TRC T-Shirt: 750 pts
  • TRC Hoodie: 1,500 pts
  • $100 Credit: 900 pts
  • $250 Credit: 1,800 pts
  • $500 Credit: 3,000 pts
  • Dinner Party: 6,000 pts
• Tier-locked rewards show lock icon for lower-tier users
• Merch redemptions: "Pending" → admin approves → "Fulfilled"; denial refunds points

Member Dashboard (nav menu)

• My Hours — scheduled hours, estimated monthly cost above free allocation
• My Schedule — calendar view of bookings
• Accounting — payment management, pay down bill, one-off purchases (guest fees, food, drinks), donate to Tiny Room Gives
• Fitness — register for morning fitness classes, book fitness room (capacity: 6 people/hour), book sessions with Jon Q
• Member Directory — all members visible by name + photo + specialty; contact info optional-private; profile customizable
• Club Calendar — event listings with Eventbrite-style RSVP
• Community — classifieds, collaboration opportunities
• Support — phone, live chat, email; live stream channels; feedback
• Bottom hero menu (quick-access): Book Studio Time, Accounting, Club Calendar

Membership Signup

• Live Stripe subscription with 3-phase schedule (initiation fee + prorated first month + recurring)
• Test mode: enable_test_payments in admin triggers 1testchargeinsteadoffullprice(450/mo)
• show_special_offers toggle for membership discounts

Admin Panel

• Studios: edit name/price
• Services: manage by category (room, engineering, addon)
• Users: search, edit role, manually adjust credits
• Bookings: view all, filter by date/status, cancel as admin, block unavailable times
• Events: create events; manage RSVPs; QR scanner check-in
• System Settings: test payments toggle, special offers toggle
• Loyalty tab: approve/fulfill/deny merch redemptions
• CRM (/crm): lead dashboard with counts, lead detail + activity timeline + follow-up queue, email templates (SendGrid), marketing/campaigns tab
• Corporate memberships: delegated hours and access to sub-users by phone number

Super Jam (/superjam)

• Check-in: name, phone (optional), instrument
• Admin: add to jam list (SMS: "You're on the jam list…"), add to stage (SMS: "You're UP!…"), kick (SMS: "Great set!…" + LED wall animation)
• Display: real-time via WebSocket; persistent across refreshes (persistent disk)

App Onboarding (member-facing)

1. Go to app.therecording.club
2. Click "Sign Up", create account
3. Use QR code button (top right) at studio for staff check-in scan

Sources: Member Portal & iOS App 2-8-26 update.docx (2026-02-20); App Development; TRC Booking Portal.docx (2025-09-27)

Roadmap / Backlog

Active bug/fix list (as of 2026-02-08/19)

• Full calendar should appear for members (not "experiences" view)
• Loyalty program not yet visible to members
• Community tab not yet visible to members
• Charge order: credits should be applied before card (not card-first)
• Admin "View as Member" → "Exit" back to admin broken
• Loyalty point thresholds adjustment: points required for rewards ÷3 × 2; tier thresholds for upper tiers 2× (icon tier 3×)
• Hat and beanie should be same price
• Member communication planned: announcement of new portal + loyalty program + iOS app coming soon

Specified but build-status unknown

• iOS mobile app (React Native) — listed as "coming soon" Feb 2026
• Shopify merch integration
• YouTube Live / Twitch live streaming integration
• Tag-cloud booking UX (archived/earlier concept)
• "You can only book through the app" access restriction (idea stage)
• iPad check-in kiosk with DL photo capture

Source: Member Portal & iOS App 2-8-26 update.docx (2026-02-20)

Key Facts at a Glance

Open Questions / Contradictions

1. iOS app status: Described as "coming soon" in the Feb 2026 member communication draft, but no build progress details exist in any doc. Has it shipped?
2. Shopify integration: Specified in architecture and website structure but no confirmation it's live. Merch rewards exist in the loyalty system — are they fulfilled via Shopify or manually?
3. AWS hosting vs. Render: The tech spec doc lists AWS as the hosting target; the actual working notes use Render. AWS appears to be a planning artifact — is Render the final answer, or is AWS migration planned?
4. app2.therecording.club domain: Listed in the Feb 2026 notes alongside app.therecording.club with DNS records being removed. Which domain is canonical now?
5. Fitness room and Jon Q: Specified in the portal spec (book sessions with Jon Q, fitness room bookings). Is this live in the app, or still planned?
6. CRM: Appears in the QA checklist as /crm with lead management and email template features. No separate CRM doc — is this built into the app or a separate service?
7. Non-member booking: Spec says non-members call to book; an idea note says "you can only book through the app." No confirmed resolution on which policy is live.
8. Live streaming integration: YouTube Live / Twitch named in spec; "Live Stream Channels" appears in the member dashboard menu. Build status unknown.
9. Member credits as "free hours" vs. dollar credits: Some spec language uses "free hours" (My Hours section), but the QA guide uses dollar-denominated credits ($1,350/month, $4,050 cap). Are credits time-based or dollar-based?

Sources